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Guardian consent for a learner under 18

Under 18, a parent or guardian says yes before any grade shows. What the email asks, and what is recorded.

One answer, with what teachers ask next on the same screen underneath it.

  • Say whether it helped at the bottom of the article. That is the only way we learn it is wrong.
  • Anything in a green box is what the DepEd order says; anything in amber is where teachers get caught.

Why we ask

A report card is a child's data. Under the Data Privacy Act of 2012, an account for a learner under 18 needs a parent or guardian's permission first. Until that permission is in, the account exists but renders no grade at all.

What the guardian receives

An email with the subject "Your child asked for a report-card account", sent to the address the learner typed at sign-up. It names the account's email address, says what the account can see, and carries one button: Give my consent. The link works for 14 days. If nobody answers, it is sent again on day 3 and day 10.

Giving consent

  1. Open the link in the email.
  2. Read what the account shows: only that learner's own released term grades and report cards, nothing about other learners, and nothing before a term is released.
  3. Type your name as parent or guardian.
  4. Tick the box confirming you are the parent or legal guardian.
  5. Press Give consent.

The page confirms it, the learner's account opens, and a confirmation email follows with a standing Withdraw consent link. Keep that email.

What is kept

Your name, the email address the request was sent to, and the time and network address of your answer. That is the record that consent was given, and it is what the school can be shown if anyone asks.

What if

  • "This link is no longer valid." It was already used, replaced by a newer one, or is more than 14 days old. The learner presses Send it again on their portal page.
  • The address was mistyped, or the wrong parent was named. On the learner's portal page, under "Send it to a different guardian instead", type the name and address and press Send to this address. The older link stops working.
  • You did not ask for this. Ignore the email. Nothing opens without a yes.
  • Nobody answers. An account still waiting after 30 days is removed, and the learner can sign up again.
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